banner image

Document Controller (Information Coordinator) - York

£0 - £30000 per annum
03-08-2022 10:24 AM
Document Controller (Information Coordinator) - York

We are currently dealing with one of the world’s leading engineering and consultancy groups specialising in rail, and public transport, who are looking to expand their team by recruiting a Document Controller (Information Coordinator) to join their York office, adopting a hybrid-working approach. As Document Controller you will be responsible for information management for projects, including high-speed systems, traditional rail lines, metros, and tramways, to a high degree of reliability for security, version, visibility, availability, and most importantly with a controller reliable audit trail.

As Document Controller your responsibilities will include, but are not limited to:
  • Managing large volumes of incoming data in line with the company standard
  • Day to day configuration of the CDE and maintain user accounts and security groups
  • Provide training and advice to colleagues on the use of the common data environment
  • Understand and manage the processes necessary for the provision of timely appropriate document submissions and transmittals
  • Updating project document transmittal records and control logs for transmittals and receipts
  • Checking quality of documentation to ensure company standards are always adhered to
  • Performing document transmittals in line with individual project delivery plans and client requirements
  • Liaising with project engineers, project managers and clients
  • Formatting reports and spreadsheets (in both Word and Excel) to desired standard
  • Producing and collating PDFs in Adobe
  • Taking the lead within the team in relation to information management issues
  • Using Network Rail’s eB system to source records if required
  • Uploading onto other EDMS as the different projects require
  • Ensuring all proposals and bids receive the same processing as deliverables
  • Produce templates and maintain to the company standard
  • Provide support to the Project team

Job requirements:
  • Experience in providing project coordination support to a team
  • Good knowledge of safety standards
  • Excellent communication skills, both written and verbally
  • Be able to communicate with tact and diplomacy
  • Demonstrate working communication across teams within the company to ensure delivery of projects
  • Coordinate information with other disciplines to achieve optimum design solutions
  • Motivated team player who works well under pressure
  • Proactive solution-oriented approach
  • Ability to multitask
  • Take lead in situations as they arise
  • Be able to prioritise large volumes of work
  • Ability to travel to client sites and other company offices will be required

As mentioned, this position as Document Controller (Information Coordinator) is located in York, so would suit candidates in the surrounding areas such as Leeds, Beverley, Harrogate, etc. If this position is of interest, don’t hesitate to get in touch with Erin at Critical Project Resourcing.

Can't find the job you're looking for?

Complete this short form & submit your CV then we will do the rest.

(Allowed file size is 5Mb and file types are: doc, docx, txt, pdf, rtf, xls)

Please note that for your privacy no data from this form is stored in this website, beyond the legitimate interest period. View our privacy policy

Attach CV*